Office Manager/Financial Assistant is responsible for the efficient functioning of the office through a range of administrative, financial and managerial tasks. The Office Manager & Financial Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. 

Office Manager / Financial Assistant

Administrative Responsibilities:

  • Draft and maintain the administrative documents and registers (orders, protocols, letters, power of attorney etc.),
  • Obtain administrative certificates, licenses & permits, inclusive liaise with external auditors in order to obtain ISO certificates;
  • Ensuring maintaining of cleanliness, office fit-out and arrangement
  • Planning budgets for equipment acquisition
  • Performing purchases: identify suppliers, manage contract and price negotiations with office vendors, service providers and office lease
  • Maintaining inventory and warranty records register, Performing Inventory; Monitoring technical condition and inventory availability
  • Ensuring equipment repair and maintenance, drafting the documents of goods returns, and monitoring the entire process until we receive the repaired / substituted item in the office
  • Monitor and maintain office supplies, as well as communal services and office lease
  • Make travel arrangements
  • Support employees and address queries regarding office management issues
  • Organizing teambuilding and events
  • Drafting HR documentation (SSM, IRM19, hiring, leaves, resigning etc)
  • Implementing and maintaining procedures/office administrative systems
  • Draw up various reports or situations required by the management

Accounting Responsibilities:

  • Prepare the delivery invoices; maintaining sales ledger; monitoring the schedule of deliveries and their repayment of receivables;
  • Process the procurement invoices and maintain the purchase ledger;
  • Reconciliations for debtors, creditors,
  • Keep accounting records of assets, inventory
  • Execute the cash and bank operations. 

Requirements:

  • qualified in accounting, finance or related discipline
  • minimum of 1-years post qualification experience
  • experience with 1C accounting system
  • strong analytical and communication skills
  • team management skills
  • highly motivated, with a commercial focus
  • team oriented with good attention to detail 

What we offer:

  • High-tech and fast-growing international environment;
  • Competitive salary and multi-level bonus system;
  • Multiple career development opportunities;
  • Skills development and continuous learning (coaching, training, certifications, conferences);
  • Performance management system on the cutting edge of HR trends;
  • Flexible hours, family time and team buildings;
  • Downtown office with chill-out areas.

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