GRATA International
announce the vacancy of:

Personal Assistant / Office Manager

We’re looking to hire a well-rounded executive assistant to help with all tasks around the office as well as take on administrative responsibilities on behalf of the department head.

Roles and Responsibilities:
⦁ Managing office processes to help work run as efficiently as possible and keep employees at happy and productive.
⦁ Performing researches and analysis on specified issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature. Reads contracts and summarizes key points for the department head;
⦁ Tracking of the budget/expenses and register all projects and financial information in the company’s software program GI Direct.
⦁ Managing the calendar of appointments, meeting rooms, events/retreats, and/or other similar activities for specified department/unit or executive. Coordinates travel/conference arrangements and itineraries. Facilitates and provides all the necessary assistance for meetings, conferences, and other special events, as required.
⦁ Managing the contracts signing protocol.

Requirements:

  • Financial or Legal background is a big plus;
  • Good team-play and communication skills;
  • Ability to get things done;
  • Excellent written English & Romanian;
  • Intermediate PC user: Excel, PowerPoint, Word;
  • Good ability to use the Internet to identify relevant contacts.
  • Schedule meetings and manage calendars
  • Answer phone calls and emails and take messages
  • Take accurate and comprehensive notes at meetings
  • Help with daily time management 
  • Run errands as requested
  • Plan travel, including flights, accommodation and ground transportation
  • Coordinate events and speaking engagements
  • Draft correspondence such as emails and letters
  • Traveling outside of Moldova 
What we offer:
⦁ International environment and guaranteed life-work balance;
⦁ A unique learning experience from the best;
⦁ Working experience with great potential for growth;
⦁ Paid lunch;
⦁ Free access to the company's gym Partner firm;
⦁ Optional medical insurance;
⦁ The thirteenth salary;
⦁ and much more…
 
We guarantee your privacy,
Email us your CV and a few words describing your current status (freelancing, full time employment etc.) the email: chisinau@gratanet.com 
Fax: 022 224011
 
Applications are assessed as they are received.
Thank you for your application!

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